By Michelle Loredo
With the ongoing challenges, small business owners face, organizing a small business is a perfect way to improve productivity and time management.
According to smallbusiness.us, an unorganized work condition can impact a company’s work outcome. They found that 74 percent of business owners believe that a business cannot operate without organizational tools and 75 percent believe that disorganization reflects negatively on the employees.
Here are the top ways to organize a small business that will lead to higher productivity and create a workplace that gives itself to get things done.
Create A System
The first step to creating an organized small business is to group work responsibilities. The different types of work you have to do in a day, define the level of difficulty and create worklists.
Analyze your workload and see what projects or tasks you can pair together. By putting similar tasks together, you stay in the same mental place. If you work on tasks that require different skills, you will have to disrupt your workflow and make you switch gears.
When organizing your workload, decide the most important assignment and move it to the morning slot. If you start with the most challenging task, you will get out of the way and remove the stress it could have caused.
Creating daily work lists will help you concentrate on your deadlines and will visually help you track your workload. Write down all you have due and start grouping them and rearrange to what is the most important to least important.
Subscribe to Cloud Tools and Online Software
Using online cloud tools will help you streamline your workload and help you organize your small business. For example, you can implement cloud tools to help your organizations including, Google Drive, Dropbox and OneDrive. Using cloud tools will help you with efficiency and help you have all your paperwork together. You can also implement tools to help your day-to-day tasks including, Todoist, Trello and Evernote.
You can also implement other systems including, customer contact management software to, help organize your small business. CRMs will help you stay organized by connecting the applications you are currently using and streamlining operations. For example, a CRM can help you keep track of invoices, quotes, emails and customer inquiries.
Declutter Your Work Area
Declutter your area to help increase your productivity both physically and with your work files. Use cloud tools to help you keep track of deadlines. Create a system that allows you visual what you are working on, label documents and keep all documents organized.
Small Business Development Center Help and Resources
The SBDC Network is here to help. We have business advisors that are here to help you start, grow and expand your small business. Their services do not come with a fee and they focus on key areas that are essential for business growth including, business design strategies to make better business decisions and reach your business goals.
We also have no-cost resources including, our training page and blog page. On the training page, we have all of your in-person events at our different locations, live webinars and recorded on-demand courses; here are our top webinars on how to organize your small business.